--- title: Creating and Approving Purchase Orders description: In this section, you will learn how to create and send out Purchase Orders to your Vendors --- [Skip to content](https://help.ressiosoftware.com/creating-and-approving-purchase-orders#main-content) English Show submenu for translations [Contact us](https://help.ressiosoftware.com/kb-tickets/new?hsLang=en) ![Untitled design (22)](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Untitled%20design%20(22).png?width=75&height=75&name=Untitled%20design%20(22).png) Open main navigation Close main navigation - English Show submenu for translations - [Contact us](https://help.ressiosoftware.com/kb-tickets/new) - [Go to ressiosoftware.com](https://www.ressiosoftware.com/) [Go to ressiosoftware.com](https://www.ressiosoftware.com/) Hello. How can we help? - There are no suggestions because the search field is empty. 1. [Ressio Knowledge Base](https://help.ressiosoftware.com/?hsLang=en) 2. [Feature guides](https://help.ressiosoftware.com/feature-guides?hsLang=en) 3. [Budget](https://help.ressiosoftware.com/feature-guides?hsLang=en#budget) # Creating and Approving Purchase Orders ## In this section, you will learn how to create and send out Purchase Orders to your Vendors --- ### **Table of Contents** 1. [What is a Purchase Order](https://help.ressiosoftware.com/creating-and-approving-purchase-orders#what-a-po) 2. [Creating a Purchase Order](https://help.ressiosoftware.com/creating-and-approving-purchase-orders#creating-a-purchase-order) 3. [Viewing Approvals](https://help.ressiosoftware.com/creating-and-approving-purchase-orders#viewing-approved-pos) 4. [Flexibility - Vendor Responded Outside of Ressio](https://help.ressiosoftware.com/creating-and-approving-purchase-orders#alternate-approvals) --- ### What is a Purchase Order A purchase order (PO) serves as a legally binding agreement outlining the details of goods or services, including quantities, prices, delivery dates, and terms of payment.  --- [\[back to top\]](https://help.ressiosoftware.com/creating-and-approving-purchase-orders#back-to-top) ### Creating a Purchase Order Access your Estimate, check the desired items to include in the PO, click on **Create**, and then **Purchase Order. ** **Add Details:** You can include information such as descriptions, terms and conditions, attachments, instructions, and messages. You can also require the vendor to sign and date the purchase order.  Under "**Message to vendor**", you will find the "**Document settings**" section with a toggle you can turn on or off to show signature.  ![Screenshot 2026-04-13 at 8.41.39 AM](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Screenshot%202026-04-13%20at%208.41.39%20AM.png?width=670&height=406&name=Screenshot%202026-04-13%20at%208.41.39%20AM.png) Select the desired Vendor. Then, click on **Save** and **Release** **![PO1.0-ezgif.com-video-to-gif-converter](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/PO1.0-ezgif.com-video-to-gif-converter.gif?width=670&height=377&name=PO1.0-ezgif.com-video-to-gif-converter.gif)** --- [\[back to top\]](https://help.ressiosoftware.com/creating-and-approving-purchase-orders#back-to-top) ### Viewing Approved Purchase Orders Once the Vendor responds, check the approval in the **Approvals** section under the **Purchase Order** tab and you will find if it was denied or approved ![Ressio\_software](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Ressio_software.png?width=670&height=451&name=Ressio_software.png)   POs will be reflected in the Committed Costs of the Budget table --- [\[back to top\]](https://help.ressiosoftware.com/creating-and-approving-purchase-orders#back-to-top) ### Alternate Approval Methods In case the vendor chooses to reply through a different channel, you can access the Purchase Order in the **Approvals** tab. Click on the desired PO and click **Approve.** ![PO3.2-ezgif.com-video-to-gif-converter (1)](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/PO3.2-ezgif.com-video-to-gif-converter%20(1).gif?width=670&height=377&name=PO3.2-ezgif.com-video-to-gif-converter%20(1).gif)   - [Getting started](https://help.ressiosoftware.com/getting-started?hsLang=en) - [Feature guides](https://help.ressiosoftware.com/feature-guides?hsLang=en#main-content) - [Schedule](https://help.ressiosoftware.com/feature-guides?hsLang=en#schedule) - [Estimate](https://help.ressiosoftware.com/feature-guides?hsLang=en#estimate) - [Specs](https://help.ressiosoftware.com/feature-guides?hsLang=en#specs) - [Budget](https://help.ressiosoftware.com/feature-guides?hsLang=en#budget) - [Invoices](https://help.ressiosoftware.com/feature-guides?hsLang=en#invoices) - [Approvals](https://help.ressiosoftware.com/feature-guides?hsLang=en#approvals) - [Time Clock](https://help.ressiosoftware.com/feature-guides?hsLang=en#time-clock) - [Calendar](https://help.ressiosoftware.com/feature-guides?hsLang=en#calendar) - [Daily Log](https://help.ressiosoftware.com/feature-guides?hsLang=en#daily-log) - [Change Orders](https://help.ressiosoftware.com/feature-guides?hsLang=en#change-orders) - [Messaging & Notifications](https://help.ressiosoftware.com/feature-guides?hsLang=en#messaging-notifications) - [Client Portal](https://help.ressiosoftware.com/feature-guides?hsLang=en#client-portal) - [Settings](https://help.ressiosoftware.com/feature-guides?hsLang=en#settings) - [Projects](https://help.ressiosoftware.com/feature-guides?hsLang=en#projects) - [Selections](https://help.ressiosoftware.com/feature-guides?hsLang=en#selections) - [Prospect management](https://help.ressiosoftware.com/feature-guides?hsLang=en#prospect-management) - [Vendor Management](https://help.ressiosoftware.com/feature-guides?hsLang=en#vendor-management) - [Cost Catalog](https://help.ressiosoftware.com/feature-guides?hsLang=en#cost-catalog) - [To-dos](https://help.ressiosoftware.com/feature-guides?hsLang=en#to-dos) - [Bid Management](https://help.ressiosoftware.com/feature-guides?hsLang=en#bid-management) - [Plan hub](https://help.ressiosoftware.com/feature-guides?hsLang=en#plan-hub) - [General](https://help.ressiosoftware.com/feature-guides?hsLang=en#general) - [Proposals](https://help.ressiosoftware.com/feature-guides?hsLang=en#proposals) - [Files](https://help.ressiosoftware.com/feature-guides?hsLang=en#files) - [Ressio Payment Processing](https://help.ressiosoftware.com/feature-guides?hsLang=en#ressio-payment-processing) - [Financial Tools & Services](https://help.ressiosoftware.com/feature-guides?hsLang=en#financial-tools-services) - [Mason](https://help.ressiosoftware.com/feature-guides?hsLang=en#mason) - [Reports](https://help.ressiosoftware.com/feature-guides?hsLang=en#reports) - [Warranty](https://help.ressiosoftware.com/feature-guides?hsLang=en#warranty) - [Automations](https://help.ressiosoftware.com/feature-guides?hsLang=en#automations) - [FAQs](https://help.ressiosoftware.com/faqs?hsLang=en#main-content) - [Vendors](https://help.ressiosoftware.com/faqs?hsLang=en#vendors) - [Estimate](https://help.ressiosoftware.com/faqs?hsLang=en#estimate) - [QuickBooks Online](https://help.ressiosoftware.com/faqs?hsLang=en#quickbooks-online) - [Customers](https://help.ressiosoftware.com/faqs?hsLang=en#customers) - [Files](https://help.ressiosoftware.com/faqs?hsLang=en#files) - [Invoices](https://help.ressiosoftware.com/faqs?hsLang=en#invoices) - [My account](https://help.ressiosoftware.com/faqs?hsLang=en#my-account) - [Insurance](https://help.ressiosoftware.com/faqs?hsLang=en#insurance) - [Time Clock](https://help.ressiosoftware.com/faqs?hsLang=en#time-clock) - [Selections](https://help.ressiosoftware.com/faqs?hsLang=en#selections) - [Templates](https://help.ressiosoftware.com/faqs?hsLang=en#templates) - [Mason AI](https://help.ressiosoftware.com/faqs?hsLang=en#mason-ai) - [Troubleshooting](https://help.ressiosoftware.com/troubleshooting?hsLang=en) - [Integrations](https://help.ressiosoftware.com/integrations?hsLang=en#main-content) - [QuickBooks Online](https://help.ressiosoftware.com/integrations?hsLang=en#quickbooks-online) - [File Integrations](https://help.ressiosoftware.com/integrations?hsLang=en#file-integrations) - [Sero](https://help.ressiosoftware.com/integrations?hsLang=en#sero) - [Adaptive](https://help.ressiosoftware.com/integrations?hsLang=en#adaptive) - [AI](https://help.ressiosoftware.com/integrations?hsLang=en#ai) - [Account](https://help.ressiosoftware.com/account?hsLang=en) [![](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Logo%20Dock%20Icon-1.png?width=50&height=50&name=Logo%20Dock%20Icon-1.png)](http://ressiosoftware.com) [www.ressiosoftware.com](http://www.ressiosoftware.com) Copyright © 2026, Ressio Software