--- title: Pushing Bills to Quickbooks description: Learn how to create bills in Ressio, push them to QuickBooks, and manage approval workflows while keeping your budget and accounting in sync. --- [Skip to content](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#main-content) English Show submenu for translations [Contact us](https://help.ressiosoftware.com/kb-tickets/new?hsLang=en) ![Untitled design (22)](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Untitled%20design%20(22).png?width=75&height=75&name=Untitled%20design%20(22).png) Open main navigation Close main navigation - English Show submenu for translations - [Contact us](https://help.ressiosoftware.com/kb-tickets/new) - [Go to ressiosoftware.com](https://www.ressiosoftware.com/) [Go to ressiosoftware.com](https://www.ressiosoftware.com/) Hello. How can we help? - There are no suggestions because the search field is empty. 1. [Ressio Knowledge Base](https://help.ressiosoftware.com/?hsLang=en) 2. [Integrations](https://help.ressiosoftware.com/integrations?hsLang=en) 3. [QuickBooks Online](https://help.ressiosoftware.com/integrations?hsLang=en#quickbooks-online) # Pushing Bills to Quickbooks ## Create, approve, and sync bills from Ressio to QuickBooks for accurate cost tracking. In addition to **[pulling expenses FROM Quickbooks](https://help.ressiosoftware.com/syncing-budget-actuals-from-qbo?hsLang=en)**, Ressio allows you to **create bills directly** and then **push them into QuickBooks**. This gives you more control over your workflow by allowing bills to go through an **approval process in Ressio** before being sent to QuickBooks. **Key Benefits:** 🧾 Create and manage bills directly in Ressio ✅ Run bills through an internal approval workflow 🔄 Automatically sync approved bills to QuickBooks 📊 Keep your project budget and accounting aligned 📌 Track bill status (Draft → Approved → Paid) --- #### Table of Contents 1. [Before You Start](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#before) 2. [Enable Bill Sync](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#enable) 3. [Connect Vendors to QuickBooks](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#vendors) 4. [Creating a Bill](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#creating) 5. [Pushing a Bill to Quickbooks](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#approval) 6. [Syncing Paid Status](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#syncing) 7. [Pushing and Pulling File Attachments](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#attachments) 8. [Additional Settings](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#important) ---   #### Before You Start To push bills to QuickBooks, make sure the following are connected: - ✅ [QuickBooks account is connected](https://help.ressiosoftware.com/connecting-your-quickbooks-online-account-to-ressio?hsLang=en) - ✅ [Cost Codes are mapped to QuickBooks Products & Services](https://help.ressiosoftware.com/adding-cost-codes-to-ressio#quickbooks) - ✅ [Projects are linked to QuickBooks Customers/Projects](https://help.ressiosoftware.com/connecting-ressio-projects-to-qbo?hsLang=en) - ✅ Set a default billing Cost code in **Project Settings - Financials** 🎓 For more information about the Quickbooks integration, read **[QuickBooks Integration Overview](https://help.ressiosoftware.com/quickbooks-integration-overview?hsLang=en).** [\[back-to-top\]](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#back-to-top) --- #### Enable Bill Sync Go to **Project Settings--\>Financial Tab**--\>Scroll down to **"Connect to Quickbooks"** section.  Toggle on '**Enable Pushing Bills to QuickBooks'.**   #### ![Screenshot 2026-03-24 at 9.21.05 AM](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Screenshot%202026-03-24%20at%209.21.05%20AM.png?width=670&height=358&name=Screenshot%202026-03-24%20at%209.21.05%20AM.png) ✏️ Ressio only pushes **unpaid** bills to QuickBooks, and they must be marked as **paid** **in QuickBooks**.  [\[back-to-top\]](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#back-to-top) --- #### Connect Vendors to QuickBooks Before creating bills, vendors must be linked to Quickbooks vendors. 1. In **Company Overview**, navigate to you the **Vendors** tab. 2. Select you vendor and click '**Edit details**'. 3. Scroll to **QuickBooks Integration** 4. Using the drop down menu, Match the vendor to the correct QuickBooks vendor 5. **Save** #### ![Screenshot 2026-03-24 at 1.57.07 PM](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Screenshot%202026-03-24%20at%201.57.07%20PM.png?width=670&height=342&name=Screenshot%202026-03-24%20at%201.57.07%20PM.png) [\[back-to-top\]](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#back-to-top) --- #### Creating a Bill Now that everything is connected you can create a bill to Quickbooks.   For instructions on creating a bill, read [**Bills Overview**](https://help.ressiosoftware.com/bills-overview?hsLang=en)   Ensure the **Project**, **Vendor** and **Cost Code** are connected to Quickbooks before approving the bill. ![Screenshot 2026-03-24 at 2.22.01 PM](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Screenshot%202026-03-24%20at%202.22.01%20PM.png?width=670&height=348&name=Screenshot%202026-03-24%20at%202.22.01%20PM.png) ##### **Attaching Files** [\[back-to-top\]](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#back-to-top) --- #### Pushing a Bill to Quickbooks To push a bill to Quickbooks, **approve the Bill.** 🔄 For more information about bill statuses, read **[Bills Overview - Approval process](https://help.ressiosoftware.com/bills-overview#approval)** Approved bills are **pushed to QuickBooks as unpaid bills** and payment can then be recorded in **QuickBooks.**   ⚠️ **Important:** Once a bill is approved, it **cannot be edited in Ressio**. Changes must be made in Quickbooks ##### Disabling Bill push (Temporarily) If you wish to add a bill to the budget, but not sync to Quickbooks, follow the steps below: 1. In **Project Settings**, turn off **Enable Pushing Bills to QuickBooks** 2. Approve the bill 3. Reenable the setting afterward [\[back-to-top\]](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#back-to-top) --- #### Syncing Paid Status Ressio automatically syncs **paid** statuses overnight. To force refresh bill status: - Go to **Bills → Sync Bills** **![Screenshot 2026-03-24 at 2.43.50 PM](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Screenshot%202026-03-24%20at%202.43.50%20PM.png?width=400&height=163&name=Screenshot%202026-03-24%20at%202.43.50%20PM.png)** - **Or** go to the **Project Budget → Sync Expenses** #### ![Screenshot 2026-03-26 180714](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Screenshot%202026-03-26%20180714.png?width=435&height=319&name=Screenshot%202026-03-26%20180714.png) ##### **Handling Receipts (Already Paid)** If the bill is a receipt, mark the bill as paid as soon as it syncs in Quickbooks. [\[back-to-top\]](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#back-to-top) --- #### Pushing and Pulling File Attachments You can **attach files** to the bill in both Ressio and Quickbooks. It's fairly common to attach invoices that need to be paid so you have a record of them. You can attach files to bills, such as:   **Vendor invoices |  Receipts | Supporting documents**   📎 Files are stored in the project for future reference. ![Screenshot 2026-03-26 182140](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Screenshot%202026-03-26%20182140.png?width=600&height=390&name=Screenshot%202026-03-26%20182140.png)   You can choose to sync these files between Ressio and Quickbooks in **Project Settings - Financials.**   ![Screenshot 2026-03-26 182902](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Screenshot%202026-03-26%20182902.png?width=500&height=357&name=Screenshot%202026-03-26%20182902.png)   🎓 To learn more about pushing and pulling bill attachments in Quickbooks and Ressio, read more**[here](https://help.ressiosoftware.com/quickbooks-integration-overview#enable).** [\[back-to-top\]](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#back-to-top) --- #### **Additional Settings** **Exclude Pulling Non-Billable bills and Expenses**   If enabled: - Bills marked **non-billable in QuickBooks** will **not sync into Ressio** **![Screenshot 2026-03-24 at 3.36.51 PM](https://43531900.fs1.hubspotusercontent-na1.net/hub/43531900/hubfs/Screenshot%202026-03-24%20at%203.36.51%20PM.png?width=480&height=225&name=Screenshot%202026-03-24%20at%203.36.51%20PM.png)** [\[back-to-top\]](https://help.ressiosoftware.com/pushing-bills-to-quickbooks#back-to-top) --- If you have any questions or need further assistance, contact our support team at [**support@ressiosoftware.com**](mailto:support@ressiosoftware.com). 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